Exhibitor Move-In Bulletin

MOVE-IN

Saturday, February 10      8:00 AM – 7:00 PM 

Sunday, February 11         8:00 AM – 11:00 AM *For final set-up preparations only

MOVE-OUT

Tuesday, February 13             3:00PM – 8:30 PM

Wednesday, February 14       8:00 AM – 12:00 PM

EXHIBIT HOURS

Sunday, February 11      1:00 PM – 4:00 PM

Monday, February 12      10:00 AM – 6:00 PM

Tuesday, February 13      10:00 AM – 3:00 PM

Lunch will be available in the exhibit hall Sunday (10:30am – 2:30pm), Monday and Tuesday (12pm – 2pm).  Avoid waiting in line by grabbing your lunch early before the exhibit hall opens to attendees.

REGISTRATION HOURS

Saturday, February 10    2:00PM – 5:00PM

Sunday, February 11      7:00 AM – 4:00 PM

Monday, February 12     7:30 AM – 5:30 PM

Tuesday, February 13      7:30 AM – 2:00 PM

All personnel who will be working in your booth will need to be registered for an exhibitor badge. Click the button below to register any additional staff badges needed.

PLEASE NOTE – All exhibitors have to individually pick up their badge. One representative cannot pick up for the entire company.

Questions regarding registration? Please email [email protected]

Registration – Lower Lobby D
Exhibitor Services Desk  – Exhibit Hall E1
Coat and Baggage Check – Room 702
Exhibits – Exhibit Hall D
Exhibit Sales Booth – Booth #1149
Keynote – Mile High Ballroom 3 & 4
Geo Week Conference Rooms – 501-502, 503-504
ASPRS Rooms – Mile High Ballroom 2A, 2B, 1D
Welcome Happy Hour – Exhibit Hall D
Networking Reception – Exhibit Hall D
Lunches and Coffee Breaks – Exhibit Hall E1
Exhibitor / Affiliate Meeting Rooms – Various 600s, 700s, Mile High Ballroom Rooms
Medical Services / First Aid – First Aid Office, Lower E Lobby (across from room 507)
Security Office – Room 701
Mother’s Room – Please visit the Denver Convention Center Welcome Desk in A Atrium for access

If you are hiring a third-party contractor to design & build your booth, make sure to submit the EAC form as soon as possible!

Exhibitor Appointed Contractor Form

Move-in and move-out through the convention center lobbies is strictly limited to hand-carry items. Examples of acceptable hand-carry materials include boxes, suitcases, or fiberboard shipping cartons carried by one person, portable displays on wheels and small luggage racks.  The use of carts, dollies, flatbeds, pallet jacks or other mechanical equipment is prohibited.  Material requiring the use of wheeled or mechanical equipment for movement must be handled by Union Labor and delivered to the exhibit floor via the loading docks.  If you will require labor for delivering your materials to your booth from the loading dock, dock, labor can be hired through Freeman.

As conditions permit, space may be made available for exhibitor owned vehicles to load or unload. One person should remain with the vehicle at all times. Due to volume and time constraints, exhibitor owned vehicles must be capable of being loaded/unloaded within fifteen minutes. Any questions should be addressed to the Official Service Contractor or show management:
Freeman – 888.508.5054
Nadia Rashed – [email protected]
 
Please refer to the map below for where to load and unload personally operated vehicles.

POV Loading Dock Map

Event Management works diligently with the facility to ensure the safety and security of all exhibitors, attendees, and the event.

If your booth contains a lot of valuables which are difficult to secure or time consuming to setup and teardown daily, it is recommended that you hire your own security guard overnight. The expense will be justified should you lose one item.

Exhibitor Booth Security can be arranged by contacting Global Security Solutions at 1.855.357.0413 or by email at [email protected]

Order Booth Security 

Complimentary Wireless Internet (Wi-Fi), sponsored by Exyn Technologies, will be available during the event throughout the exhibit hall, meeting rooms and public spaces. However, if you are streaming a video or presentation from the internet and uninterrupted bandwidth is vital, we recommend purchasing a dedicated internet drop for your stand. While Wi-Fi is provided at no cost for all exhibitors and attendees, bandwidth congestion can occur on-site during peak hours and we will always recommend purchasing a hardwire drop if necessary.

Place your order ASAP for Convention Data Services Lead Retrieval to maximize the return on your investment! Scan attendee badges at your booth and build a database of prospective customers.