Exhibitor Move-In Bulletin

MOVE-IN

Sunday, February 15         8:00 AM – 7:00 PM 

Monday, February 16        8:00 AM – 11:00 AM*

*For final set-up preparations only

All Exhibitors must be moved in and set-up by 11:00am, Monday, February 16th.  

MOVE-OUT

Wednesday, February 18        3:00PM – 8:30 PM

Thursday, February 19            8:00 AM – 12:00 PM

No Exhibit can be removed in whole or in part prior to show close at 3:00PM on February 18th.

EXHIBIT HOURS

Monday, February 16             1:00 PM – 7:00 PM

Tuesday, February 17           10:00 AM – 6:30 PM

Wednesday, February 18      10:00 AM – 3:00 PM

If you are hiring a third-party contractor to design & build your booth, make sure to submit the EAC form as soon as possible!

Exhibitor Appointed Contractor Form

Registration Hours

Sunday, February 15             2:00PM – 5:00PM

Monday, February 16            7:00 AM – 5:00 PM

Tuesday, February 17           7:30 AM – 5:30 PM

Wednesday, February 18      7:30 AM – 2:00 PM

All personnel who will be working in your booth will need to be registered for an exhibitor badge. Click the button below to register any additional staff badges needed.

PLEASE NOTE – All exhibitors have to individually pick up their badge. One representative cannot pick up for the entire company.

Questions regarding registration? Please email [email protected]

Exhibitor Registration

As conditions permit, space may be made available for exhibitor owned vehicles to load or unload. One person should remain with the vehicle at all times.

Due to volume and time constraints, exhibitor owned vehicles must be capable of being loaded/unloaded within fifteen minutes.

Any questions should be addressed to the Official Service Contractor or show management:
Freeman – 888.508.5054
Ihara Dutra- [email protected]

Please refer to the map below for where to load and unload personally operated vehicles.

POV Loading Dock Map

Exhibitors can move-in and move-out through the Convention Center lobbies, however is strictly limited to hand-carry items. Examples of acceptable hand-carry materials include boxes, suitcases, or fiberboard shipping cartons carried by one person, portable displays on wheels and small luggage racks. 

The use of carts, dollies, flatbeds, pallet jacks or other mechanical equipment is prohibited.  Material requiring the use of wheeled or mechanical equipment for movement must be handled by Union Labor and delivered to the exhibit floor via the loading docks. 

If you will require labor for delivering your materials to your booth from the loading dock, dock, labor can be hired through Freeman.

Event Management works diligently with the facility to ensure the safety and security of all exhibitors, attendees, and the event.

If your booth contains a lot of valuables which are difficult to secure or time consuming to setup and teardown daily, it is recommended that you hire your own security guard overnight. The expense will be justified to not lose even one item.

Exhibitor Booth Security can be arranged by contacting Johnson & Associates Co. at 858.352.8604 or by email at [email protected] [email protected]

Order Booth Security 

Place your order ASAP for Maritz Lead Retrieval to maximize the return on your investment! Scan attendee badges at your booth and build a database of prospective customers.

Lunch will be available for purchase in the Exhibit Hall every day 10:30am to 2:30pm.  Avoid waiting in line by grabbing your lunch early before the exhibit hall opens to attendees.

Complimentary Wireless Internet (Wi-Fi), will be available during the event throughout the exhibit hall, meeting rooms and public spaces. However, if you are streaming a video or presentation from the internet and uninterrupted bandwidth is vital, we recommend purchasing a dedicated internet drop for your stand. While Wi-Fi is provided at no cost for all exhibitors and attendees, bandwidth congestion can occur on-site during peak hours and we will always recommend purchasing a hardwire drop if necessary.

Network: Geo Week Wi-Fi 2026

Password: GeoWeek2026